TechLauncherTable of Contents
Default timeslots and attendees
| Category | Default Timeslots | Default Attendees |
|---|---|---|
| First client meeting | Tuesday 14:00 - 16:00 | Team & client |
| Second client meeting | Thursday 18:00 - 19:00 | Team & client |
| Tutorial | Wednesday 8:00 - 10:00 | Team & tutor |
| Group meeting | Flexible | Team |
Client Meetings
| Date & Time | Attendees | Agenda | Notes, decisions & action items |
|---|---|---|---|
| Mar 1, 2021 Meeting 1 (client) 15:30 - 17:30 |
@Wo Tian @Hengrui Xu @Phillip Wu @Ruiqiao Jiang @Yaoyi Xu @Ruoqian Wu @Guoyu Wang @Johannes Eichholz @Steve Madden @Deon Hickey |
1. First meeting between team members and clients 2. Project introduction |
Will discuss more about the detailed requirements later. |
| Mar 4, 2021 Meeting 3 (client) 18:00 - 19:00 |
@Wo Tian @Hengrui Xu @Phillip Wu @Ruiqiao Jiang @Yaoyi Xu @Ruoqian Wu @Guoyu Wang @Johannes Eichholz @Steve Madden @Deon Hickey |
1. Identify client need 2. Team obtained full workflow sample |
Need to present statement of work to clients |
| Mar 9, 2021 Meeting 4 (client) 14:00 - 16:00 |
@Wo Tian @Hengrui Xu @Phillip Wu @Ruiqiao Jiang @Yaoyi Xu @Ruoqian Wu @Guoyu Wang @Johannes Eichholz @Steve Madden @Deon Hickey |
1. Discussed details of information to implement on website and database 2. Signed statement of work and agreements |
|
| Mar 11, 2021 Meeting 7 (client) 18:00 - 19:30 |
@Wo Tian @Hengrui Xu @Phillip Wu @Ruiqiao Jiang @Yaoyi Xu @Ruoqian Wu @Guoyu Wang @Johannes Eichholz @Steve Madden @Deon Hickey |
- Future audit requirements - Risk assessment - Database structure and organization - âDesignâ data representations in database to main flexibility - Data/file integrity across different hardware platforms |
1. Ask Tim for requirements of audit 2 and what to include/expect in the security assessment 2. Need to figure out ways to search through all records for key info 3. Alternative way: using tags to manage incompatible file types 4. Need to decide how to maintain data integrity using SQL or NoSQL databases - E.g. LabView file on Win95 canât be decoded easily to feed into our database - Data syncs between offline equipments can be tricky 5. Right now, performance of database operations is not of the high priority because the expected order scale is around hundreds to thousands per year |
| Mar 16, 2021 Meeting 9 (client) 14:00 - 16:15 |
@Wo Tian @Hengrui Xu @Phillip Wu @Ruiqiao Jiang @Yaoyi Xu @Ruoqian Wu @Guoyu Wang @Johannes Eichholz @Steve Madden @Deon Hickey |
1. Discuss about the risk assessment 2. clarify the use of the âtagâ 3. detailed order process |
- Need to do the risk assessment during every process of the project. - Cause every step may go wrong. - the order needs to be modified. - The customers can cancel the order and get their feedback - Start drafting the interface and the user requirements |
| Mar 18, 2021 Meeting 11 (client) 18:00 - 19:30 |
@Wo Tian @Hengrui Xu @Phillip Wu @Ruiqiao Jiang @Yaoyi Xu @Ruoqian Wu @Guoyu Wang @Johannes Eichholz @Deon Hickey |
1. Follow up on Martin 2. Some updates from the tutorial 3. An early version of user requirements 4. Raymond will demonstrate how to sketch the web front-end this weekend 5. Hopefully we can finish the web front-end design together |
Database has to be hosted on local server within School of Physics network Start drafting the database with Sketch. |
| Mar 23, 2021 Meeting 13(client) 20:00 - 21:30 |
@Wo Tian @Hengrui Xu @Phillip Wu @Ruiqiao Jiang @Yaoyi Xu @Ruoqian Wu @Guoyu Wang @Johannes Eichholz @Deon Hickey |
1.Discuss the website prototype | - Need to modify the website prototype to better meet the user requirements in the first two service type. - The detailed discussions is in the sub-page:Meeting Minutes 13ïŒClient) |
| Mar 25, 2021 Meeting 15 18:00-19:30(client) |
@Wo Tian @Hengrui Xu @Phillip Wu @Ruiqiao Jiang @Yaoyi Xu @Ruoqian Wu @Guoyu Wang @Johannes Eichholz @Deon Hickey @sukanta debbarma |
1. Present the current website prototype after updating since the last meeting 2. Discuss the website prototype on other two service types. |
- Need to modify the prototype according to the detailed discussion note - The detailed discussion is in the child-page:Meeting Minutes 16(Clients) |
| Mar 26, 2021 Meeting 16(client) 14:00 - 15:00 |
@Wo Tian @sukanta debbarma |
Polish the front end design of Optic coating | The detailed discussion is in the child-page:Meeting Minutes 17(Clients) |
| Apr 1, 2021 Meeting 17 (Clients) 18:00 - 19:10 |
@Ruiqiao Jiang @Phillip Wu @Guoyu Wang @Wo Tian @Ruoqian Wu @Hengrui Xu @Yaoyi Xu @Deon.Hickey |
1.Discuss possible meeting arrangements during the break 2.Refining the website prototype 3.Ask about the competitive |
1. The detailed discussion of refining the website prototype is in the child-page. 2. For the competitive, there is a coating company in France. 3. The difference is that Opto do everthing cheaply, funded by the government. High-quality and receptable in various prices. 4. Customized, Unique. 5. Continue to modify the webiste prototype and present it to the clients for further instructions. |
| Apr 20, 2021 Meeting 20 (Clients) 14:00-16:00 |
@Ruiqiao Jiang @Phillip Wu @Guoyu Wang @Wo Tian @Ruoqian Wu @Hengrui Xu @Yaoyi Xu @Deon.Hickey @johannes.eichholz @Charles Gretton |
Present the current website to the clients. Meet Charles and ask him some technique questions Discuss the detailed db requirements |
|
| Apr 23, 2021 Meeting 21 (Clients) 11:15-12:20 |
@Deon.Hickey @johannes.eichholz @Wo Tian @Hengrui Xu @Guoyu Wang |
Discuss the database requirements. | The detailed discussion is in the child-page:Meeting Minutes 21(Clients) |
| Apr 27, 2021 Meeting 23 (clients) 14:00 - 15:30 |
@Ruiqiao Jiang @Phillip Wu @Guoyu Wang @Wo Tian @Ruoqian Wu @Hengrui Xu @Yaoyi Xu @Deon.Hickey @johannes.eichholz |
Present the current progress of the website and make some changes. | - surface form - TBD with Steve - wave length - needs 2 fields - spec1 - please select - add min and max before the fields - chamfer x, chamfer y - after side1 before coating - add a text field called description of face SPDT - delete surface finishes and curvature |
| Apr 29, 2021 Meeting 26 (Clients) 17:00-18:00 |
@Wo Tian @sukanta debbarma |
Discuss the last bunch of changes that need to be made to the website | - The notes were taken on the meeting:web correction.docx - Changes will be discussed with the corresponding teammates via Zoom. |
| Apr 29, 2021 Meeting 27 (Clients) 18:00-20:00 |
@Wo Tian @Hengrui Xu @Guoyu Wang @Deon.Hickey @stephen.madden @sukanta debbarma |
Discuss the current website Discuss the database requirement Discuss the video |
Tasks: - Wo: draw relational schema, record commentary - Guoyu: powerpoint visualization and learn to cut video - Hengrui: animation |
| Apr 30, 2021 Meeting 28 (Clients) 11:30-12:00 |
@Wo Tian @Hengrui Xu @Guoyu Wang @Deon.Hickey @stephen.madden |
Film interview with Steve | Produce showcase video |
| May 4, 2021 Meeting 28 (Clients) |
@Ruiqiao Jiang @Phillip Wu @Guoyu Wang @Wo Tian @Ruoqian Wu @Hengrui Xu @Yaoyi Xu @johannes.eichholz @sukanta debbarma @stephen.madden |
show clients the webiste | - needs to add a button for check if the client is a robot(in the next semester) - delete the mission part in the layout - need a link for the main home pageïŒmake it clear that this is the sub-page of the anff website. - add a welcome paragraph - the website needs to adjust the screen size |
| July 23, 2021 Meeting 1 |
Wo Tian Deon Hickey Johannes Eichholz Sukanta Debbarma Stephen Madden |
Discuss the Semester Plan Finalise detail in to-do list regarding website enhancement |
- Refine the to-do list - Find out if attending the Team Formation Night is needed - Meet Dr. Yu Lin for professional advice |
Tutorials
| Time | Attendees | Agenda | Notes, decisions & action items |
|---|---|---|---|
| Mar 10, 2021 Meeting 6 (Tutorial) 8:00 - 10:00 |
@Wo Tian @Hengrui Xu @Phillip Wu @Ruiqiao Jiang @Yaoyi Xu @Ruoqian Wu @Guoyu Wang @Timothy Christie @Johannes Eichholz @Steve Madden |
- Presentation for Audit 1 - Feedback from our tutor, client and shadow team |
- Dig more background research on database products on the market - Add risk assessment for our project - Elaborate on milestones and deliverables  Missed Monday deadline of finalizing our landing page |
| Mar 17, 2021 Meeting 10 (Tutorial) 08:00 - 10:00 |
@Wo Tian @Ruiqiao Jiang @Ruoqian Wu @Hengrui Xu @Yaoyi Xu @Phillip Wu @Ruiqiao Jiang @Guoyu Wang @Timothy Christie |
- How can we draft user requirements for our client? - Should the risk assessment include more than technical issues and security threats? - We now have three major portals for our projects, how can we better align artifacts among these three? - What do we need to add to our statement of work according to your suggestions? |
- We plan to divide the user requirements into website and database parts elaborating on user stories template - We incorporate non-technical issues like project management in the risk assessment - SOW is okay for now since itâs already signed - Different repos need to align for consistency |
| Mar 24, 2021 Meeting 14 (Tutorial) 08:00 - 10:00 |
@Ruiqiao Jiang @Phillip Wu @Guoyu Wang @Wo Tian @Ruoqian Wu @Hengrui Xu @Yaoyi Xu @Timothy Christie |
- Arrangement with Martin form ANU IT of RSPhysics - Iterations of client requirements - Database implementations and experience - Specifics of audit 2 |
- Ask @stephen.madden to submit portal feedback for both audit 1 and audit 2 - Weekly status report for both client and tutor to track deliverables and schedule what to do next - Adding possible mitigating solutions (table) to corresponded risk assessment (project) items |
Group Meetings
| Time | Attendees | Agenda | Notes, decisions & action items |
|---|---|---|---|
| Mar 2, 2021 Meeting 2 (group) 21:30 - 22:30 |
@Wo Tian @Hengrui Xu @Phillip Wu @Ruiqiao Jiang @Yaoyi Xu @Ruoqian Wu @Guoyu Wang |
1. Discuss how to proceed with identifying clientsâ needs 2. Discuss weekly meeting time |
- Need to ask clients the following things: a complete order/production process/use case sample - Need to know what are private/protected information |
| Mar 9, 2021 Meeting 5 (group) 21:30 - 22:30 |
@Wo Tian @Hengrui Xu @Phillip Wu @Ruiqiao Jiang @Yaoyi Xu @Ruoqian Wu @Guoyu Wang |
- Discuss and refine audit 1 presentation details - Refine the project schedule |
- Speakers (Ruiqiao, Wo, Ruoqian): add speech to presentation slides - Hengrui: modify the powerpoint format |
| Mar 15, 2021 Meeting 8 (group) 20:00 - 21:30 |
@Wo Tian @Hengrui Xu @Phillip Wu @Ruiqiao Jiang @Yaoyi Xu @Ruoqian Wu @Guoyu Wang |
Discuss agendas in the next client meeting Organise team task assignment |
1. Discuss agendas in the next client meeting 2. Organise team task assignment |
| Mar 22, 2021 Meeting 12 (group) 20:00 - 21:30 |
@Wo Tian @Hengrui Xu @Phillip Wu @Ruiqiao Jiang @Yaoyi Xu @Ruoqian Wu @Guoyu Wang |
Prepare agenda for client meeting Summarize current problems Discuss prototype Task allocation |
- Members need to merge meeting minutes from Google Drive to Confluence - Technical support from ANU should talk to Martin , like database server for website, current platforms for development. - Henry, Ruoqian and Guoyu need to improve prototype |
| Mar 27, 2021 Meeting 17 (group) 22:00 - 23:00 |
@Ruiqiao Jiang @Phillip Wu @Guoyu Wang @Wo Tian @Ruoqian Wu @Hengrui Xu @Yaoyi Xu |
Discuss content for audit 2 | - Finalised audit 2 presentation - Discussed better team collaboration measures |
| Apr 2, 2021 Meeting 18 (group) 22:00 - 22:40 |
@Ruiqiao Jiang @Phillip Wu @Guoyu Wang @Wo Tian @Ruoqian Wu @Hengrui Xu @Yaoyi Xu |
- Summarize completed work - Discuss the tasks for next iteration - Assign tasks to group members |
Tasks assigned to each member: - Front end: - Hengrui: Optic coating - Philip: CSS - Wo: All except new order - Ruiqiao: All service types except optic coating - Ruoqian: JS - Back end: - Guoyu and Yaoyi: sending email, extract data from status file (database) Due day for all tasks: 14th April |
| Apr 15, 2021 Meeting 19 (group) 8:00 - 9:48 |
@Ruiqiao Jiang @Phillip Wu @Guoyu Wang @Wo Tian @Ruoqian Wu @Hengrui Xu @Yaoyi Xu |
- Review current works - Design and refine the website user interface - Summarize audit 2 results - Planning for next iteration - Discuss contribution measurement |
Website UI: Link the header image to ANFF home page Delete footer Delete unnecessary labels in the left Delete menu bar in the right side - Task Assigning: Website maintenance: @Phillip Wu(HTML) @Yaoyi Xu(BACKEND) @Ruoqian Wu(JS) Database Designing: @Wo Tian @Hengrui Xu @Ruiqiao Jiang @Guoyu Wang Video: @Ruiqiao Jiang @Guoyu Wang @Hengrui Xu @Wo Tian Decision Making: Add decision making log session |
| Apr 26, 2021 Meeting 22 (database and video group) 19:30-22:00 |
@Guoyu Wang @Wo Tian @Hengrui Xu |
Discuss the database relational schema Scheduling the video production Discuss video design |
Continuing the relational schema |
| Apr 27, 2021 Meeting 24 (Group) 22:00-22:50 |
@Ruiqiao Jiang @Phillip Wu @Guoyu Wang @Wo Tian @Ruoqian Wu @Hengrui Xu @Yaoyi Xu |
Discuss current website work Discuss video content and design |
- Complete website layout by the end of the week - Video - PowerPoint and gif - Short interview with clients include quality measurement, impact of project |
| Apr 28, 2021 Meeting 25 (group) 19:00-21:30 |
@Hengrui Xu @Guoyu Wang @Wo Tian |
Discuss video structure and content Database group task assignment |
Video slides link (prototype): Video v3.pptx Task assigning: Wo: write script of the video(Friday), write database relational schema(Saturday), prototype the software for database management (Wednesday) Hengrui: animation(Saturday correct together), learn to cut video Guoyu: visualization(Friday), learn to cut video |
2021
Meeting Minutes 13 (client)
Date: 23th March 2021
Time: 14:00pm - 16:15pm
Attendance: Wo Tian, Wu Tian, Hengrui Xu, Ruiqiao Jiang, Guoyu Wang, Yaoyi Xu, Ruoqian Wu, Client
Meeting Minutes 16 (client)
Date: 25th March 2021
Time: 18:00pm - 19:30pm
Attendance: Wo Tian, Wu Tian, Hengrui Xu, Ruiqiao Jiang, Guoyu Wang, Yaoyi Xu, Ruoqian Wu, Client
Meeting Minutes 17 (client)
Date: 26th March 2021
Time: 14:00pm - 15:00pm
Attendance: Wo Tian, Client
Meeting Minutes 18 (client)
Date: 1st April 2021
Time: 18:00pm - 19:10pm
Attendance: Wo Tian, Client
Meeting Minutes 21 (client)
Date: 23th April 2021
Time: 11:15-12:20pm
Attendance: Wo Tian, Hengrui Xu, Guoyu Wang, Clients